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Wedding Alcohol Calculator for Bar Planning

Name: Weddy
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Author: Weddy

Calculate the right amount of alcohol for your wedding based on: guest count, event duration, and drink preferences. General formula for a 4-hour reception with 100 guests: Beer (96 bottles/cans - assume 40% of guests prefer beer, 2-3 drinks each), Wine (20 bottles - assume 30% prefer wine, 2-3 glasses each), Liquor (4-5 bottles each of vodka, whiskey, rum, gin - assume 30% prefer cocktails), Champagne for toasts (1 bottle per 8 guests = 13 bottles), Mixers (3x the amount of liquor), Non-alcoholic options (50 drinks). Adjust ratios based on your crowd - younger crowds prefer more liquor/beer, older crowds more wine. Add 10-20% buffer for popular items.

More Food & Catering Tips

Opt for Family-Style or Buffet Service

Family-style (shared platters) or buffet service typically costs 20-30% less than plated dinners because it requires less staff and timing coordination. It also encourages guest interaction and offers variety. Guests can control portions and avoid foods they don't like. For a more elegant buffet, use multiple stations instead of one long line, and consider having staff serve to maintain presentation.

Offer Signature Cocktails Instead of Full Bar

Instead of a full open bar, offer 2-3 signature cocktails, beer, and wine. This creates a personalized touch, simplifies bar service, and can cut alcohol costs by 40%. Choose cocktails that can be batch-prepared. You can still offer a cash bar for premium liquors. This approach gives guests quality options while managing costs and reducing waste.

Offer a Signature Cocktail Instead of Full Open Bar

Create 1-2 signature cocktails plus beer and wine instead of a full liquor open bar. This feels personalized and special while cutting bar costs by 40-50%. Choose cocktails that can be batch-prepared to avoid long lines.

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