💰budgetUS

Track Vendor Gratuities in Your Budget

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Author: Weddy

Budget for and track gratuity/tips for wedding vendors, typically distributed on the wedding day. Standard gratuity guidelines: Catering staff (15-20% if not included in contract), Bartenders ($50-$100 per bartender or 10-15% of bar bill), Delivery/setup crew ($10-$20 per person), Musicians/Band ($25-$50 per member), DJ ($50-$150), Hair stylist ($20-$25% of service), Makeup artist (20-25% of service), Transportation drivers (15-20% of bill). Often NOT tipped: Venue coordinator, photographer, florist, planner (these are business owners, but optional gift appreciated). Assign someone trustworthy (best man, parent) to distribute tips in envelopes during the event.

More Budget & Cost-Saving Tips

Consider Off-Peak Wedding Dates

Booking your wedding on a Friday, Sunday, or during off-season months (January-March, November) can save 20-40% on venue and vendor costs. Many venues offer significant discounts for non-Saturday weddings. Winter and early spring weddings also typically cost less for flowers and photography services.

Limit Your Guest List Strategically

Your guest count is the biggest factor affecting your budget. Each guest costs approximately $200-300 for food, drinks, and favors. Create an A-list (must-invite) and B-list (nice-to-have). Consider having an intimate ceremony with close family and friends, then a larger casual reception later. Every 10 guests you cut can save $2,000-3,000.

Choose In-Season Flowers

Selecting flowers that are in season can cut your floral budget by 30-50%. For example, peonies in late spring, sunflowers in summer, dahlias in fall, and amaryllis in winter. Ask your florist for seasonal alternatives to expensive imported blooms. Consider using more greenery and fewer flowers for a modern, cost-effective look.

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