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Food and catering questions to ask vendors

Name: Weddy
Rating: 4.8 (500 reviews)
Author: Weddy

Essential questions for catering vendors: What's included in per-person cost (service, rentals, cake cutting)? Can we do tastings and how many options? What's your staff-to-guest ratio? Do you handle dietary restrictions (vegetarian, vegan, gluten-free, allergies)? What's the bar package (open bar, cash bar, consumption bar)? Are tables, chairs, linens included? What's the payment and cancellation policy? Can we provide our own alcohol? How long is service (cocktail hour plus reception)? Request detailed written quotes to compare accurately.

More Food & Catering Tips

Opt for Family-Style or Buffet Service

Family-style (shared platters) or buffet service typically costs 20-30% less than plated dinners because it requires less staff and timing coordination. It also encourages guest interaction and offers variety. Guests can control portions and avoid foods they don't like. For a more elegant buffet, use multiple stations instead of one long line, and consider having staff serve to maintain presentation.

Offer Signature Cocktails Instead of Full Bar

Instead of a full open bar, offer 2-3 signature cocktails, beer, and wine. This creates a personalized touch, simplifies bar service, and can cut alcohol costs by 40%. Choose cocktails that can be batch-prepared. You can still offer a cash bar for premium liquors. This approach gives guests quality options while managing costs and reducing waste.

Offer a Signature Cocktail Instead of Full Open Bar

Create 1-2 signature cocktails plus beer and wine instead of a full liquor open bar. This feels personalized and special while cutting bar costs by 40-50%. Choose cocktails that can be batch-prepared to avoid long lines.

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