Access hundreds of free printable resources including ceremony outlines, speech templates (best man, maid of honor, father of the bride), timeline templates, wedding vow templates, seating chart templates, and vendor question lists. Print these at home instead of purchasing wedding planning books or hiring consultants for basic guidance.
Source: www.theknot.com
Start planning 12-18 months before your wedding date. Key milestones: 12 months - book venue and photographer; 9 months - book caterer and entertainment; 6 months - order dress and send save-the-dates; 3 months - finalize menu and send invitations; 1 month - final vendor meetings and create seating chart. Use a shared spreadsheet or wedding planning app to track all tasks and deadlines.
The most in-demand vendors (venue, photographer, videographer, caterer) book up 12-18 months in advance, especially for peak season dates. Once you set your date, immediately reach out to your must-have vendors. If your dream photographer is available, build your day around their schedule. Popular venues often only have a few Saturday dates available per year.
Set up a dedicated email address (like yournames.wedding@gmail.com) for all vendor communication. This keeps everything organized and accessible to both partners. Create a cloud folder (Google Drive, Dropbox) with subfolders for: contracts, inspiration, guest list, budget tracker, and vendor communications. This prevents important details from getting lost in personal inboxes.
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