Share Spreadsheets Strategically with Your Team

Control spreadsheet access and sharing to keep planning organized. Share specific tabs with relevant people: Full access to partner/co-planner, Budget tab with whoever is contributing financially (but consider making it view-only), Vendor tab with day-of coordinator, Timeline with all vendors (view-only), Guest list with parents/in-laws helping with invites (be prepared for opinions!), Day-of schedule with wedding party and all vendors. Use Google Sheets permissions to set view-only vs. edit access. Create a simplified one-page timeline PDF to share widely while keeping the detailed spreadsheet to your core planning team. This prevents too many cooks in the kitchen while keeping everyone informed.