Maintain Detailed Vendor Contact List

Create a vendor management system that records: company name, contact person, phone number, email, website, services provided, quote amount, deposit paid, balance due, payment due dates, contract signed date, and notes about what you discussed or agreed upon. Add columns for status (researching/contacted/met/booked/paid in full) to track your progress. Include all communications and special requests. This becomes your master reference during planning and essential for day-of coordination. Also note backup contacts for each vendor and emergency phone numbers.