📋planning

How to Have Ceremony and Reception in Same Space

Name: Weddy
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Author: Weddy

Save money and time with a ceremony-to-reception flip in one location. Key strategies: use ceremony chairs for reception tables (fold or move), plan 45-60 minute cocktail hour while space flips, hire efficient setup crew (2-4 people minimum), keep ceremony minimal so flip is fast, use versatile decor (ceremony arch becomes photo backdrop, aisle flowers move to tables), create clear flip timeline, have backup indoor plan, use lighting changes to transform space. Saves on venue rental and transportation.

More Planning & Organization Tips

Create a Master Wedding Planning Timeline

Start planning 12-18 months before your wedding date. Key milestones: 12 months - book venue and photographer; 9 months - book caterer and entertainment; 6 months - order dress and send save-the-dates; 3 months - finalize menu and send invitations; 1 month - final vendor meetings and create seating chart. Use a shared spreadsheet or wedding planning app to track all tasks and deadlines.

Book Your Top Priority Vendors First

The most in-demand vendors (venue, photographer, videographer, caterer) book up 12-18 months in advance, especially for peak season dates. Once you set your date, immediately reach out to your must-have vendors. If your dream photographer is available, build your day around their schedule. Popular venues often only have a few Saturday dates available per year.

Create a Shared Wedding Email and File System

Set up a dedicated email address (like yournames.wedding@gmail.com) for all vendor communication. This keeps everything organized and accessible to both partners. Create a cloud folder (Google Drive, Dropbox) with subfolders for: contracts, inspiration, guest list, budget tracker, and vendor communications. This prevents important details from getting lost in personal inboxes.

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