📋planning

7 Red Flags to Spot Bad Wedding Vendors

Name: Weddy
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Author: Weddy

Walk away if vendors show these warning signs: won't sign a detailed contract, pressure you to book immediately, have no reviews or all fake-looking reviews, can't provide references, pricing seems too good to be true, unprofessional communication (slow responses, typos), won't show recent work samples, require full payment upfront, no insurance, or get defensive when asked questions. Trust your gut—if something feels off, it probably is.

More Planning & Organization Tips

Create a Master Wedding Planning Timeline

Start planning 12-18 months before your wedding date. Key milestones: 12 months - book venue and photographer; 9 months - book caterer and entertainment; 6 months - order dress and send save-the-dates; 3 months - finalize menu and send invitations; 1 month - final vendor meetings and create seating chart. Use a shared spreadsheet or wedding planning app to track all tasks and deadlines.

Book Your Top Priority Vendors First

The most in-demand vendors (venue, photographer, videographer, caterer) book up 12-18 months in advance, especially for peak season dates. Once you set your date, immediately reach out to your must-have vendors. If your dream photographer is available, build your day around their schedule. Popular venues often only have a few Saturday dates available per year.

Create a Shared Wedding Email and File System

Set up a dedicated email address (like yournames.wedding@gmail.com) for all vendor communication. This keeps everything organized and accessible to both partners. Create a cloud folder (Google Drive, Dropbox) with subfolders for: contracts, inspiration, guest list, budget tracker, and vendor communications. This prevents important details from getting lost in personal inboxes.

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